From permits to foot traffic: A business owner’s FAQ for Detroit special events
- DEGC
- Jun 10
- 5 min read
Detroit’s got a calendar packed with special events all year long, and whether you’re hosting one or just trying to keep your business in the loop, it’s important to stay on top of the city's requirements. We're talking permits, safety regulations, managing traffic and waste – there's a lot to juggle. Last year alone, Detroit hosted events with a direct spend of $49 million and 350,000 attendees, not even counting the 2024 NFL Draft. And guess what? We’re already gearing up for even bigger events, like the 2027 NCAA Men's Final Four Championship.
This FAQ is here to make sure Detroit business owners are prepared to handle all the logistics and avoid violations. Because securing permits for tents and stages is important, but overlooking other crucial factors like accessibility, crowd control, and security can lead to significant issues. Each department handles specific aspects of the process, when they aren’t properly coordinated, the entire event can become disorganized and potentially unsafe. Detailed planning and clear communication with all city departments involved in special event approvals is essential.
But here’s the thing: you don’t have to navigate this alone. District Business Liaisons (DBLs) and the Detroit’s Special Events Management Team work directly with you to connect you to city resources, solve challenges, and help your business succeed. Keep reading to get answers to your questions.
FAQs about Special Events and the departments you need to know
General Questions
What counts as a “Special Event”?
Generally, there are two types of events: special events and permitted events. Special events require a Special Events Application, City department sign-offs and City Council approval. If you're unsure whether your event qualifies as a special event, you can apply through the special events process, and the team will guide you on what’s needed. After receiving City Council approval, remember that you'll still need to finalize permits and pay the required fees to complete the process.
For more information on the application process, check out the Special Events Application Guide.
What do I need to apply for a special event permit?
For events that impact city services, public spaces, or involve road closures, you'll need a Special Event Permit. This includes submitting documents like your event’s clean-up plan, emergency medical coverage, and others required by the city.
Do I need a license for my event?
If your event includes ticket sales, food vendors, or alcohol consumption, you will need to apply for a Special Event Business License from the License & Permit Division. This application should be submitted after City Council approval.
How do I ensure my event complies with fire safety regulations?
The Fire Department will need to approve your event’s safety plan, especially if you’re using tents or other temporary structures. You’ll need to meet requirements like having fire extinguishers on-site, clear exits, and compliance with fire safety standards for tents and cooking equipment.
What’s required for tents at my event?
Tents larger than 10’ x 12’ require Fire Marshal Division approval. This includes submitting plans, ensuring flame-resistant material, and conducting an inspection. If cooking occurs under the tent, it must be equipped with a certified flame suppression system.
What are the most common pitfalls when it comes to fire inspections?
Common issues include failing to post a business license or Certificate of Occupancy in a visible place, obstructed exits, or a furnace room filled with combustibles. Ensure that fire extinguishers have been inspected annually and are placed correctly according to manufacturer instructions.
Refer to the Special Events Application Guide for specifics on fire safety regulations and inspections.
Do I need to coordinate with the Police Department for road closures?
Yes, the Police Department is involved in the planning of road closures, crowd control, and ensuring safety at your event. You’ll need to submit a Maintenance of Traffic Plan for events involving street closures.
Q: What if my event involves a parade or walk?
For parades or walking events, you'll need to submit a Route Map and Turn-by-Turn Directions. The Police Department will help manage any necessary street closures and ensure traffic flow is maintained.
Buildings Safety Engineering & Environmental Department (BSEED)
What does the BSEED handle for my event?
BSEED ensures that your event’s venue complies with city building codes. This includes issuing Temporary Use Permits for structures like stages and tents, and ensuring that your event meets safety standards like electrical and plumbing permits.
Are there any specific requirements for outdoor stages or temporary structures?
Yes, you must apply for a Temporary Use Permit for any structure exceeding 120 sq. ft. This includes tents, stages, or bleachers. You'll also need to ensure the structure is inspected before the event.
Do I need a permit to have vendors at my event? If so, am I responsible for ensuring all vendors have a permit?
Yes, as a business owner hosting an event, you may need a special event permit that covers vendors, depending on the scale of your event. While vendors are responsible for obtaining their own permits, it is your responsibility to ensure that all vendors have the proper permits before they can operate at your event. This includes confirming that vendors have the necessary licenses, health permits, fire safety clearances, and any other required documentation. Although you don’t directly obtain the permits for them, it’s important that you verify they are in compliance with all city regulations before allowing them to vend at your event.
Check out this DMB Live to hear representatives from various city departments discuss in detail how to obtain a vendor license with the City of Detroit.
Civil Rights & Inclusion Office (CRIO)
How do I ensure my event is accessible to all attendees?
The Civil Rights & Inclusion Office (CRIO) helps businesses and event organizers ensure that their events comply with the Americans with Disabilities Act (ADA). This includes making sure venues are accessible to people with disabilities, such as providing ramps, accessible seating, and accessible restroom facilities.
What are the key ADA considerations for my event?
You should ensure your venue has accessible entrances, paths to goods and services, and restroom facilities. The CRIO department also provides guidance on how to improve accessibility and inclusivity at your event.
Department of Public Works (DPW)
How do I manage traffic and road closures during my event?
The Department of Public Works (DPW) requires a Maintenance of Traffic Plan (MOT) for events that will affect roadways. This plan must include street closures, detours, and the placement of barricades. DPW also helps coordinate Right of Way (ROW) Permits for using public sidewalks or streets.
What if my event involves outdoor dining?
If you plan to have outdoor dining during your event, you’ll need an Outdoor Dining Permit from DPW. This permit ensures your setup complies with city regulations and is safe for attendees.
How do I stay updated on event schedules and street closures?
It’s important to stay informed about event schedules, street closures, and the impact on your business. The Special Events Management Team (SEMT) can provide updates on these details. Additionally, your DBL is available to provide updates and answer any questions you may have
Get the 2025 Special Events List and take control of your business’s calendar. No more scrambling to find dates or wondering what’s coming up next.
Download now, and get ahead of the game!
How can Downtown Detroit Partnership help my event?
Downtown Detroit’s Partnership team assists with everything from understanding zoning laws to navigating the special events process. They offer resources for downtown businesses to thrive during major events like the Grand Prix, the Jazz Festival, and more.
How do I get in touch with Downtown Detroit Partnership for event-related assistance?
Reach out to the Downtown Detroit Partnership team for guidance on event planning, permits, and local regulations. They can direct you to the appropriate departments and help you with any challenges your business may face during an event.
Want to make sure you're fully prepared? Download the Special Events List and check out the Special Events Application Guide for detailed steps on navigating permits, fire safety, and more. Remember, while different departments may oversee parts of the process, it’s important to have a complete understanding before proceeding. And don't forget your District Business Liaison is available to help you connect with the right resources and departments to ensure everything runs smoothly.
